Intro to Locations

Locations allow you to create reusable or one-time addresses for use with different tools in the Tilma platform. For example, a “core” address can be assigned as your primary organization location, which can be displayed on your organization's Contact page. Or it can be an address where a ministry regularly meets or serves. You can also create one-time use locations, say for a single event at a place not regularly used. 

In the main side navigation, click on "Events" and then click on "Locations".

Locations

Locations are categorized as Core, Other or Trashed. 

• Core: These are locations that essential to an organization. For example, the organization building, organization office, or the rectory (parish).
• Other: These would be locations where ministries or groups might meet away from an organization.
• Trashed: If a location has been deleted, they can be found in “Trashed” and can be restored from here.

Create New Location

Click on "New" to Create a New Location, or click on an existing location to edit it. 

Set the Location Name

Click on the greyed-out text to type in the friendly name you want to associate with an address. For example, this could be the name of your organization, the name of your organization’s meeting hall, or the name of a location out in the community.

Address

Select an existing location or click “use Custom Address” to create a new place.

Select an address drop-down -- you can choose addresses already created and saved in the Locations manager.

Use Custom Address button -- click this to create a new address not already saved

Location type

You can set what kind of location this is. Your choices are:

• Core organization locations – typically these would be locations found in or around your organization building.
• Reusable locations – these are places that may regularly be used in creating events but are away from your organization. For example, these could include places where an Alpha course is happening, where a ministry group works in the community, or the house where a teen youth group gets together every week.
• One-time locations – these are locations you may not use on a regular basis, such as the location of an event 

Location is handicap friendly

Check this box if the location is considered accessible for those with mobility challenges, such as wheelchairs, walkers or other aids.

Location is virtual 

Check this box if the location is not at a physical location. This would be ideal for saving a certain video conferencing link that your organization might have with services such as Zoom, Google Meet, or some other similar service.

Website URL 

Add a video conferencing link here if the location is virtual, or a general-purpose link if a location has its own website. (i.e. a community meeting hall, etc.)

Notes

• Notes are internal notes for you to keep with a location. These notes are not visible to the public.

Contact Page Display Options

These are the options for whether a location is displayed on your organization’s Contact page. The options are:

• Do Not Show On Contact Page
• Show on Contact Page Only (displays location name and address, but without a pin in the embedded map)
• Show on Contact Page With Map (displays location name and address, as well as a pin in the embedded map)

All Core locations with the “Show on Contact Page With Map” option selected will then have pins displayed together on the Contact page’s embedded map.

Edit Existing Location

To make edits to a location that already exists, click on the item in the list and that will open up the same settings as creating a new location. You can edit any of those settings and save them.

You can also edit the address of an existing location by clicking the “Edit Address” button.

USA-based users: You can enter your state abbreviation in the Province field, and your Zip code in the Postal Code field.

Google Place 

After saving the address for your location, the Google Place ID for that location is automatically added to the location. Google Place ID is how Tilma is able to: 

• Automatically, and very accurately, set the location pin maps embedded on your organization's website and the Tilma Mass Finder (where available)
• In future, send mass times and office operation information directly to Google to make public searches most accurate
• NOTE: If you find that the Google Place ID for an address is incorrect (for instance, the pin is in an incorrect place, or is pointing to a different business or residence altogether), you can go to the Google Place ID site to find the most accurate location ID. Once found, copy the ID code and you can manually and paste it into the Google place field.

Publish or Update

Click the "Publish" or "Update" button in the upper right corner to make your new or edited location details live to the public.